Month-end report
A setup is a fixed scope at a fixed price, agreed with you after the AI access review. Month-end report combines two parts: data pipelines that load your systems into one data warehouse in your own cloud, and a reporting agent that drafts the report from that warehouse every month, in your report template, with a source for every number. A person reviews the draft and releases it before it goes out.
This is for you if
- The report is pieced together from spreadsheets at every month-end.
- Profit is known for the company as a whole, and the product view is a spreadsheet built once a year.
- When someone asks where a number in the report comes from, finding the answer means going back through the spreadsheets.
What you leave with
- The result
- A month-end report drafted for you, with a source for every number. Each month your reporting agent drafts the report in your report template from the data warehouse. Your CFO, or whoever owns the report, reviews it and releases it. The agent prepares, you approve.
- One warehouse
- Data pipelines load your systems into one data warehouse in your own cloud on a schedule. The report is drafted from there, so it rests on the same data every month.
- Profit per product, channel and market
- Every month the report shows profit per product, sales channel and market, with the costs behind it, so you can see where to focus.
- A source for every number
- Every number in the draft shows where in the warehouse it came from, and each run is written to the logbook, so the reviewer can check any figure.
What we do, what you do
| We | You |
|---|---|
| Agree the scope with you after the AI access review: which systems, which report, which views, and the fixed price. | Bring your current month-end report and the report template you want it in. |
| Build the data pipelines and the data warehouse in your own cloud. | Give read access to each source, through someone with admin rights, and check the first figures against a month you have already closed. |
| Set up your reporting agent to draft the report in your template every month, with a source for every number. | Decide who reviews the draft and releases it. |
| Hand over the code and the settings. Gathena's agents build and maintain it, and every change waits for your approval. | Own all of it, in your own cloud. |
What it does not do
The reporting agent reads the warehouse and drafts the report. It writes nothing back to your systems, and it sends nothing outside the company: a person reviews and releases every report. If your systems and spreadsheets disagree today, the data is fixed first, in the warehouse, before any report is drafted from it.
Your questions
- Does the report go out on its own?
- No. The agent prepares the draft, and a person reviews it and releases it. Anything going outside the company, such as a report to the board, the bank or the owners, always goes through a person, and so does an unclear rule.
- Can we keep our report template?
- Yes. The draft is made in your report template, with the views you already use. Adding a view, such as profit per product, sales channel and market, is agreed in the scope.
- What if our figures do not agree today?
- Then the data is fixed first. A report drafted from figures that disagree inherits the disagreement, so the data pipelines and the warehouse are set up and checked before the first draft.
- What does it take from us?
- The AI access review first: two weeks at a fixed price, credited against the build if you continue. Then read access to your sources from someone with admin rights, your current report and template, a check of the first figures against a closed month, and a person who reviews and releases each report.
- What happens after?
- The draft arrives every month, and Gathena's agents maintain the pipelines, the warehouse and the agent for a fixed monthly fee. If something changes, such as a new account or a new market, it comes back to you for approval. Between reports, your people can ask the same warehouse their own questions with the Ask your data setup.